Privacy Policy
GrantVision 2.0 Privacy Policy
Effective Date: January 1, 2026
This Privacy Policy explains how Vision in Action Business Solutions, LLC (“Company,” “we,” “us,” or “our”) collects, uses, shares, and protects information in connection with GrantVision 2.0 (the “Service”).
GrantVision™ is a trademark of Vision in Action Business Solutions, LLC.
Copyright © 2026 Vision in Action Business Solutions, LLC. All rights reserved.
1. Scope
This Privacy Policy applies to information we collect when you access or use the Service, create an account, subscribe, upload content, use AI features, communicate with support, or otherwise interact with the Service.
2. Information We Collect
2.1 Account and Contact Information
Name (if provided), email address, password (stored in hashed form), and account preferences
Organization name and formation details you enter (e.g., state, officers)
2.2 Customer Content
“Customer Content” includes the information and files you upload, create, or store in the Service, such as:
nonprofit formation data, board/structure details, programs, logic models, indicators, SWOT/risk plans
grant opportunities, pipeline notes, proposal drafts, checklists, attachments uploaded to your document vault
2.3 AI Inputs and Outputs
When you use AI-enhanced features:
AI Input: text and context you provide (which may include Customer Content)
AI Output: generated drafts/suggestions/results returned to you
AI Input and AI Output are treated as Customer Content for purposes of this Privacy Policy.
2.4 Usage and Device Data
We may collect information about how the Service is used, including:
feature usage, pages viewed, clicks, referring URLs
device/browser type, operating system, IP address, approximate location (derived from IP)
logs relating to errors, performance, and security events
2.5 Cookies and Similar Technologies
We use cookies and similar technologies for authentication, session management, and analytics. You can control cookies through your browser settings, but some features may not function properly without cookies.
2.6 Payment Information
Payments are processed by third-party payment processors. We typically receive limited billing details (e.g., subscription status, last four digits, billing address if provided), but we do not store full payment card numbers.
3. How We Use Information
We use information to:
provide, maintain, and improve the Service
create and manage accounts, authenticate users, and process subscriptions
generate documents, proposals, and workflow outputs you request
provide AI-assisted drafting and guidance features
communicate with you about service updates, security notices, billing, and support
monitor and protect against fraud, abuse, security incidents, and misuse
comply with legal obligations and enforce our Terms of Service
4. How We Share Information
We do not sell your Customer Content.
We may share information in limited circumstances:
4.1 Service Providers
We use vendors to help operate the Service (e.g., hosting, storage, analytics, email delivery, customer support tools, payment processing). These vendors process data on our behalf and are required to protect it consistent with this Policy and applicable law.
4.2 AI Service Providers
Some AI features may be provided through third-party AI providers. When you use AI features, your AI Input (which may include Customer Content) may be sent to those providers solely to deliver AI functionality. We require appropriate confidentiality and security protections from such providers.
4.3 Legal and Safety
We may disclose information if we believe it is necessary to:
comply with a legal obligation, court order, or lawful request
protect the rights, safety, and security of users, the public, or the Company
investigate and prevent fraud, abuse, or security incidents
4.4 Business Transfers
If we are involved in a merger, acquisition, financing, reorganization, or sale of assets, information may be transferred as part of that transaction subject to standard confidentiality protections.
5. Customer Content Ownership and Control
You own your Customer Content. You can access, edit, export, or delete Customer Content within the Service, subject to Service functionality and your subscription plan.
If you delete Customer Content, we will take reasonable steps to remove it from active systems, though it may remain in backups for a limited period as part of routine backup and disaster recovery practices.
6. AI-Specific Practices
6.1 Verification and Accuracy
AI outputs may be inaccurate or incomplete. You should verify deadlines, eligibility requirements, compliance guidance, and proposal content before using it.
6.2 Model Training
By default, Customer Content is used to provide the Service to you and is not used to train public general-purpose AI models. If we offer an optional program to use Customer Content to improve models, we will provide a clear opt-in mechanism.
6.3 Sensitive Information
Please avoid submitting highly sensitive personal information to AI features unless necessary for your use case and you are comfortable storing it within the Service.
7. Data Retention
We retain information as long as needed to provide the Service, comply with legal obligations, resolve disputes, and enforce agreements. Retention periods may vary depending on the type of data and your subscription status.
8. Security
We use reasonable administrative, technical, and organizational measures designed to protect information from unauthorized access, loss, misuse, or alteration. No system can be guaranteed to be 100% secure.
9. Your Choices
9.1 Account Preferences
You may update your profile, notification preferences, and related settings within the Service.
9.2 Communications
You may opt out of non-essential emails. Service-related emails (e.g., security, billing) may still be sent.
9.3 Cookies
You can control cookies via your browser settings. Disabling cookies may limit functionality.
10. Children’s Privacy
The Service is not intended for children under 13, and we do not knowingly collect personal information from children under 13.
11. International Users
If you access the Service from outside the United States, you understand your information may be processed in the United States or other locations where our service providers operate.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. If we make material changes, we will provide reasonable notice (e.g., in-app notice or email). The updated policy will be effective as of the posted Effective Date.
13. Contact Us
Vision in Action Business Solutions, LLC
Email: [email protected]
Address: Apex, NC